The challenge: slow, fragmented contract processes

In many companies, contract approval often takes days or weeks: documents are printed, signed, scanned and forwarded by email or post – accompanied by media breaks, manual intervention and delays. In the case of complex documents with multiple signatories, both internal and external, the effort involved increases significantly.

Legal questions also arise: Which signature level is appropriate? How can the process remain traceable and tamper-proof?

The solution: hybridSign

• Signature types: Supports simple (EES), advanced (FES) and qualified (QES) electronic signatures, including ID Austria, as well as official and company seals.
• Location and time independent: Sign remotely via smartphone, tablet or PC – all web-based and without additional hardware.
• Batch signature: Allows you to sign up to 100 documents in one step or sign multiple signature fields in a single process.
• Legal compliance & security: Full eIDAS and GDPR compliance with international applicability (EU and non-EU).
• Integration via REST API: Integration into existing digital processes and systems without modifications to the existing system; transferred variables such as position in the document, role, name, email address, desired signature quality and other customer-specific parameters can be flexibly adopted and automatically imported into the corresponding signature fields.
• KYC connection: Integration of identity verification via certified partners.

How it works

• Document preparation: Contract is created in the ERP system and transferred to hybridSign via API.
• Define roles & fields: Define signature fields, assign responsibilities, define multiple signature steps.
• Sending & signing: Link is sent to signatories via email or SMS; signature is provided via mobile device or browser.
• Workflow: once completed, the document is automatically forwarded – e.g. to the next signatory or to the ERP/DMS system.
• Audit compliance: thanks to hash signatures, the audit trail reveals the times at which each step was completed.
• Archiving: the final, legally valid document is sealed and digitally archived.

Your advantages at a glance

• Time savings & efficiency: no printing, no shipping, no manual follow-up actions
• Seamless integration: fits into existing document processes without any adjustments
• Bundling of signature processes: multiple documents or signature fields can be processed in a single signature process

Conclusion

hybridSign makes contract approvals fast, secure and completely digital – with legally compliant signatures and seamless integration into existing systems. Companies benefit from paperless processes and maximum compliance.

Contact us!